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Permits


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Permits Information

What are Permits?

 Permits are documents issued by the DMV’s Registration Operations Division. These documents must be purchased depending on your operation, they are issued to the motor carrier as evidence the carrier has registered their authority with the DMV, as required. Additionally, permits verify the motor carrier has met all statutory requirements to commercially operate motor vehicles on California's highways.

MC/ DOT /BOC-3 FILING $500.00
DOT Number (may receive within 24 hours of filing) $50.00
Process Agent (BOC3) $75.00
IRS 2290 Heavy Highway Use Tax Varies on number of units
Unified Carrier Registration (UCR) $115.00
New York Highway Use Tax (HUT) $92.00
Kentucky Permit $50.00
SCAC Code $170.00
FMCSA, BOC-3 UPDATE  $114.00
FMCSA Reinstatement $98.00
International Registration Plan (IRP) Varies per truck call for quote
International Fuel Tax Agreement (IFTA additional $10.00 per unit) $112.00
Pull Notice Application $50.00
CA/MCP /CIF (1 Unit) $310.00
New Mexico Permit(NM 1 unit) additional $10.00 per unit $40.00
Quarterly Fuel Tax Reporting ( fees vary)  $60.00 and up per quarter
EIN (Tax Payer ID) $20.00 or free with a corporation
Surety Bonds See information below
Corporation set up See information below

 

MC/ DOT/ BOC -3 FILINGS

Please contact our Customer Care Specialist at 1-800-694-2102 or email us at info@pacificcoastins.com

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DOT

United States Department of Transportation (USDOT) Number is main tracking number for your trucking company. The USDOT Number functions as a distinctive identifier when gathering and surveying a company’s safety protocols during audits, compliance reviews, crash investigations, and inspections. In order for companies to operate commercial vehicles which haul cargo and/or transport passengers, you must be registered with the FMCSA and obtain a USDOT Number. Companies who haul commercial intrastate hazardous materials. If you are a new carrier applicant, a USDOT Number will be automatically enrolled in the FMCSA New Entrant Safety Assurance Program. This 18 month program requires new applicants to pass a safety audit and maintain acceptable roadside safety performance, before they are granted permanent registration status.
Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply.

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Process Agent (BOC3)

A process agent is an elected individual who is on record to accept service of legal matters on behalf of your company. The Federal Motor Carrier Safety Administration (FMCSA) requires a process agent be assigned in every state that operating vehicles travel though and/or conduct business in. The BOC-3 is a form designation of these agents must be filed with the FMCSA to complete your authority. We submit all BOC-3 forms to the FMCSA on your behalf.
Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply.

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IRS 2290 Heavy Highway Use Tax

The Heavy Highway Vehicle Use Tax is a federal highway use tax. It is paid annually on motor vehicles which have a taxable gross weight of 55,000 or more pounds. It is designed for vehicles which carry a heavy load over public highways exceeding more than 5,000 miles for commercial goods and more than 7,500 miles for agricultural goods. Once the taxpayer files Form 2290:Heavy Highway Vehicle Use Tax Return and pays the tax; the IRS stamps the Schedule of Heavy Highway Vehicles-Schedule I, to show payment was received and returns it to the taxpayer for use as proof of payment for vehicle registration.
Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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UCR

Unified Carrier Registration (UCR) program requires individuals and companies that operate commercial motor vehicles in interstate or international commerce to register their business with a participating state. If your base state does not participate in the program you are required to pay your UCR fee from a neighboring, participating state. Companies are required to pay an annual fee based on the size and number of their fleet. This includes ALL carriers and truck owners – private, exempt, or for hire. Brokers, freight forwarders and leasing companies are also required to register and pay a fee unless they also operate as a motor carrier.
Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply.

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New York Highway Use Tax (HUT)

HUT is a highway tax that takes into account both the miles traveled on New York highways and the weight of the vehicle (with cargo). A HUT permit must be obtained if traveling through New York roadways and the gross weight of the vehicle exceeds 26,001 pounds. Once the HUT permit is obtained, a HUT return must be filed each quarter. In addition, travels made on the New York Thruway toll miles must be reported, however, it will not be taxed by HUT. When purchasing a Road Tax Upgrade of the Spinnaker Fuel Tax Program, capability of filing the New York HUT Tax; as well as, New Mexico, Kentucky, and Oregon; on miles already entered for your IFTA report can also be used. And your report will be printed as an exact duplicate of the official State form. Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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Kentucky Permit

Any commercial motor vehicles exceeding a gross weight of 59,000 lbs traveling into or through Kentucky must be registered with the state. Once a KYU highway use tax account is obtained it is mandatory to keep commercial motor vehicle information updated. In addition, all material entering Kentucky under the KYU # must be registered with their state. Any additional cargo added after registration must be listed in inventory before the unit enters Kentucky. All carriers who obtain KYU # must file and pay mileage on a quarterly basis. Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply.

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SCAC Code

Standard Carrier Alpha Code is a code consisting of two to four alphabetic letters long which is used to identify transportation companies. SCAC was initiated by the National Motor Freight Traffic Association in the 1960s to be able to track records and data used by the transportation industry. Freight Carriers are required to maintain a SCAC if they participate in the Uniform Intermodal Interchange Agreement (UIIA). Certain code endings are reserved for specific groups. For example:
Freight Containers: Code endings with letter "U"
Privately owned Railroad cars: Code endings with letter "X"
Truck Chassis and trailers: Code endings with letter "Z"
Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply.

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FMCSA, BOC-3 UPDATE

Please contact our Customer Care Specialist at 1-800-694-2102 or email us at info@pacificcoastins.com

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FMCSA Reinstatement

Please contact our Customer Care Specialist at 1-800-694-2102 or email us at info@pacificcoastins.com

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International Registration Plan (IRP)

An agreement established among the continental United States and Canadian provinces which provides a company to pay a fee for license based on total distance operated in all jurisdictions. The benefit to the carrier is they are only required one license plate and cab card for each operating vehicle. The cab card functions as the vehicle registration, in which all jurisdictions traveled must appear on the card (includes all 48 states) as well as validation of maximum weight.
Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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International Fuel Tax Agreement (IFTA)

An agreement established among the United States and Canadian provinces to simplify the reporting of fuel consumption between the traveled jurisdictions. Each operating carrier eligible for IFTA receives an IFTA license. The carrier must file a quarterly fuel tax report to determine the net tax or refund that is to be collected or paid by each state. Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply.

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Pull Notice

All California based carriers must, by law, enroll each driver in a Pull Notice Program. This program provides employers with a copy of each driver’s driving record on an annual basis. Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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CA / MCP/ CIF

IN-STATE CARRIERS: A commercial vehicle operated only within the state of California must obtain a Motor Carrier Permit and a CA number but does not usually need a U.S. Department of Transportation (DOT) Number.  Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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New Mexico Weight Distance Permit

The New Mexico Weight Distance Permit is a tax license issued for the New Mexico Weight Distance Permit Tax.  Any motor carrier 26,001-80,000 pounds traveling on New Mexico highways is subject to this tax.  The tax is computed based on mileage traveled on New Mexico highways at a rate determined by the weight of the vehicle. The tax is considerably less per mile with the yearly permit vs the temporaries, so if you travel through New Mexico often, it is to your advantage to obtain the annual permit. Once a permit issued, you will need to file your quarterly taxes in a timely manner to keep the permit in good standing with the state. Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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Quarterly Fuel Tax Reporting ( fees vary) 

Service fees for reporting vary on the paperwork given to work with. (Ex: Sum of Miles and gallons PER state. Logbooks and fuel recipes, trip sheets and fuel receipts. Etc.). State permits (IFTA, NM, KY, NY) are all reported, the tax owed is computed based on mileage traveled and gallons purchased. You will need to file your quarterly taxes in a timely manner, quarterly reports are due on the last day of the month following the end of the quarter. *please allow up to one week for your paperwork to be processed. Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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EIN (TAXPAYER ID)

This is a unique identification number that is assigned to a business entity so that it can easily be identified by the IRS. Business owners use their EINs to conduct activities that would otherwise require a Social Security number. Please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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SURETY BONDS

Surety bonds as required per state. Bond amount varies by state requirement and taxpayer credit report. For further information about Surety Bonds, please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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CORPORATIONS

  • CORPORATION SET UP (INC) - TAKES 2 - 3 WEEKS
  • CORPORATION SET UP (INC) EXPIDITED
  • CORPORATION SET UP (LLC) - TAKES 2-3 WEEKS
  • CORPORATION SET UP (LLC) EXPIDITED

***ALL CORPORATIONS INCLUDE, CA CORP/ LLC KIT, NEW TAX ID, 1ST YEAR STATEMENT OF INFORMATION.

For further information about Corporation set up, please contact Pacific Coast Insurance Services at 1-800-694-2102 or email us at: info@pacificcoastins.com to apply. 

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